OIT Project Request Form
OIT Project Request Form
Must be submitted by a Vice President, Dean, or CIO.
Project Name
Date of Submission
Date of Submission
/
MM
/
DD
YYYY
Project Requestor's Name
Project Requestor's Name
First
Last
Project Requestor's Email
Project Requestor's Department Name
Your Department Head's Name
Your Department Head's Name
First
Last
Your Department Head's Email
Your Department Head's Department Name
Your Vice President's or Dean's Name
Your Vice President's or Dean's Name
First
Last
Your Vice President's or Dean's Email
VPs or Dean's Signature (please draw in box)
Draw
or
Type
I understand this is a legal representation of my signature.
Clear
Full Name
I understand this is a legal representation of my signature.
OIT Liaison (if applicable): Did anyone in OIT help you prepare this form? If so, who?
Current Situation: Provide a synopsis of what the current situation is and what is likely to happen if the current situation is maintained.
Business and/or Academic Need, problem or Opportunity: Provide a short description of the need, problem or opportunity that the project is trying to address. Describe the processes and services to be defined and/or supported by this project. Examples of general problems/opportunities are: compliance with a regulatory/legal issue (identify the regulation and explain how your proposal supports it); automation of a manual function; operational improvement; enhanced service offering; improved student learning, etc.
Connection to Strategic Plan: Does the proposal support the Strategic Plan? If so, how? Does it clearly elevate University of New Haven’s reputation and/or enhance resources? If so, how? Does it support documented goals and objectives at the departmental level? If so, how?
Assumptions & Constraints: Describe any known assumptions and/or constraints about resource availability, budget, schedules, technologies, etc. that are pertinent to the work being proposed.
Sponsor’s Responsibility: What role will the project sponsor’s unit have in selecting/implementing the project?
Process Change: Describe any analysis and/or re-engineering of an established policies and procedure that might be impacted by this project, including any personnel/work assignment changes that might be required, in your department or elsewhere on campus.
Benefits/Desired Outcomes: Describe the expected benefits this project will deliver when completed. How will success of the project be measured and/or demonstrated? Where applicable, describe how the project will increase revenue, reduce costs, increase efficiency, improve functionality/service, reduce risk, etc.
Potential Options: Are you aware of any potential solutions to address the need, problem, or opportunity described above? Are you aware of other departments or other universities who are addressing a similar challenge? Are you aware of vendors that provide the required capabilities? If so, please provide whatever information you have.
Timetable and/or Deadlines: Is there a specific “window of opportunity” for implementation? Are there regulatory or other types of deadlines we should be aware of? If the project is approved, is there a desired timetable for implementation? What would be the consequences of not implementing the project?
Key Stakeholders: Who are the campus constituencies that will most likely benefit from this project if implemented? Who are the key people/departments that may be involved?
Resource Interdependencies: Are you aware of any interdependencies with other projects, people/groups, systems, resources (internal or external to the University)?
Cost Estimates: If known, what are the expected resources required (time, talent and dollars) to achieve the desired outcomes? Where would they come from?
Ongoing Support Requirements: If known, what are the expected resources required (time, talent and dollars) to maintain the proposed solution? Where would they come from? Who will be responsible for the project post-implementation? Does the sponsoring department have the technical expertise and capacity to use and maintain the system they are proposing? If no, how do they plan to get it?
Additional information about the proposed project: